How to use KidBox

Search for "KidBox" or use the direct link on the main page. The app is free — some advanced features require a Pro or Max plan.

On the login screen you can choose between Google, Apple, Facebook or email + password. If you use "Sign in with Apple" your email address stays private.

On first login a series of introductory screens shows you what you can do with KidBox: chat, documents, health and expenses all in one place.

You can create a new family and invite your partner (or other relatives) via link or code, or enter a code received from someone to join their family.

Add your name, photo and basic information. You can do this now or skip it and return later from Profile → Settings.

When you open the app you immediately see today's events, upcoming to-dos and any updates from family members. Everything in a single scroll, without having to open section by section.

Every card on the home screen is tappable and takes you directly to the corresponding section. Tap an event card to open the calendar, a health card for the child's profile details, and so on.

If La Mente Proattiva has detected something important — an upcoming deadline, a vaccine due, a reminder — you'll find it highlighted on the home screen with a dedicated orange card.

Use the bottom bar to move between the main sections: Home, Chat, AI, Health, and the "More" menu to access Calendar, Todo, Expenses, Wallet, Documents and Passwords.

Tap the 💬 icon in the bottom bar. You'll immediately find the family group chat and private conversations with each member.

Tap the desired chat, type in the field at the bottom and press Send. Messages arrive in real time with a push notification on all family members' devices.

Tap the + icon next to the text field to attach photos from the library, take a photo, send a document or share your real-time location.

Tap + at the top right to open a private chat with a specific family member or to create a new themed group.

Tap the 🧠 icon in the bottom bar. You'll find the four available agents — each specialises in a different area of family life.

Write in natural language, as you would in a message. For example: "Which vaccines does Sofia still need?" or "Create a shopping list for the weekend" or "Plan a weekend in Rome for 4 people".

The agents don't just answer — they can create calendar events, add to-dos, record a medical visit or fill in a note. Every action is shown before it's carried out.

La Mente Proattiva sends you a summary every morning of the day's commitments, upcoming deadlines and personalised reminders for the whole family.

Tap the 🩺 icon in the bottom bar. You'll find an overview with the health profiles of every family member — children and adults shown separately.

Tap + New visit, select the family member, enter date, specialist, diagnosis and notes. You can attach the report as a PDF or photo.

In the Vaccines section you'll find the vaccination schedule showing vaccines already done and those still due. For medications you can set reminders for administration.

Tap the Ask the AI button to receive plain-language explanations of tests or to find out whether the report values are within normal range. The AI has access to the family's medical history to provide context.

Access the Calendar from the "More" menu in the bottom bar. The default view is monthly — days with events are marked with a coloured dot for each family member involved.

You can switch from the monthly to the weekly or daily view by tapping the buttons at the top. The daily view shows the precise times of all the day's commitments in a timeline.

Tap + at the top right or long-press on a day. Enter the title, date, start and end time, location and an optional description. Select which family members to include in the event — they will receive a notification.

For each event you can add one or more reminders (e.g. 1 day before, 2 hours before, 15 minutes before). If the event repeats — weekly training, monthly meeting — activate the recurrence and KidBox will manage it automatically.

Tap an event to open the detail, then tap Edit to change the time, participants or other details. For recurring events you can choose whether to modify only the selected one or all future occurrences.

In L'Assistente di Famiglia you can say "Add a dentist appointment for Sofia on Friday at 4:30 pm" or "What do I have on this week?" — the AI creates, reads and organises events for you.

Access Todo from the "More" menu in the bottom bar. You'll find the active lists divided by category: personal tasks, shared family tasks and the shopping list.

Tap + New list, assign a name and choose an identifying colour or emoji. You can create separate themed lists: "Shopping", "DIY", "Kids' school", "Household chores".

Tap + inside a list, write the task and optionally assign it to a family member, add a deadline and a reminder. The person assigned receives a push notification.

Tap the circle to the left of each task to mark it as completed — it disappears from the active list but stays in the archive. Long-press a task to edit, move or delete it.

Routines are sequences of tasks that repeat every day (e.g. "Kids' morning routine": breakfast → school bag → teeth → leave). Create the routine, add the steps in the correct order and activate it — every morning it will reset automatically to start again.

The shopping list is shared in real time with the whole family. If your partner adds an item while you're already at the supermarket, you see it appear instantly. Tick items off as you put them in the trolley.

Access Expenses from the "More" menu in the bottom bar. You'll immediately see the current month's summary: total spent, breakdown by category and each family member's contribution.

Tap + at the top right, enter the amount and choose the category — Groceries, Health, Education, Home, Transport, Leisure and others. Add a descriptive note and, if you like, photograph the receipt as an attachment to keep everything documented.

Each expense can be attributed to a specific family member. This allows you to understand who is spending what and have a clear picture of individual spending versus the family total.

Scroll down in the main screen to see the charts by category and the month-on-month trend. You can navigate between previous months to compare periods and identify where the family spends most.

L'Assistente di Famiglia has access to your real spending data and can answer questions like "How much did we spend in May?", "Which category do we spend most on?" or "Compare April and May spending" — in seconds, without any calculations.

Access the Wallet from the "More" menu in the bottom bar. You'll find all saved cards and tickets, organised by category: Loyalty cards, Tickets, Subscriptions, Coupons.

Tap + at the top right and choose the type of item to add. You can scan the barcode or QR code directly with the camera or enter the code manually. Assign a name and, if you like, an icon to recognise it instantly.

Tap the card or ticket to open the full-screen detail with the barcode or QR code clearly visible — ready to be scanned at the till. The screen stays active until you close the view.

Every Wallet item is automatically visible to all family members. So your partner can also show the loyalty card from their phone, or the kids can use the cinema ticket without you having to send it every time.

Long-press an item to edit it, move it to a different category or archive it when it's no longer needed — for example a ticket for an event that has already happened. Archived items remain accessible but don't appear in the main list.

Access Documents from the "More" menu in the bottom bar. You'll find the archive organised in folders — you can create themed folders such as "School", "Insurance", "Passports", "Medical".

Tap + and choose the source: from the iPhone Files app, from the Photo Library, or take a photo directly with the camera to photograph a paper document. KidBox supports PDF, JPG, PNG, Word and Excel.

Each document has three visibility levels you can choose at upload time or change later:

🔒 Only me — visible only to you, other members cannot see it
👨‍👩‍👧 Family — shared with all members of your KidBox family
🔗 External link — generates a shareable link for anyone, even outside the app (e.g. doctor, teacher, grandparents)

Tap the document, select Share and activate Generate external link. You'll get a link you can send via WhatsApp, email or SMS — the recipient can open the document even without having KidBox installed.

Select two or more PDF documents by tapping Select at the top right, tick the files you want to merge in the desired order, then tap Merge PDF. KidBox generates a single combined PDF file that you can save or share immediately.

Tap any document to open the preview directly in the app. From there you can share it, download it to the device, rename it or move it to another folder.

Access Photos & Videos from the "More" menu in the bottom bar. You'll find all albums created by the family, ordered by date. Photos uploaded by any member are visible to everyone in real time.

Tap + New album, assign a name (e.g. "Summer 2026", "Matteo's first", "Family Christmas") and choose whether to make it visible to the whole family or keep it private. You can add a cover now or later.

Go into an album and tap + to add content from your iPhone Photo Library or take a photo directly with the camera. You can select multiple photos at once to upload them in bulk.

Tap a photo to open it full screen. Swipe sideways to browse the album. From the detail view you can save the photo to your iPhone, share it via other channels or delete it from the album.

All family members can add photos to any shared album. If your partner takes a photo at the school play, you'll find it in the album as soon as they upload it — without waiting for them to send it on WhatsApp.

Access Passwords from the "More" menu in the bottom bar. Access is protected by Face ID or Touch ID — nobody can see the passwords without your biometrics, not even other family members on the same account.

Tap + at the top right and fill in: site or service name, URL, username and password. You can also add additional notes (e.g. security questions, associated PINs). Passwords are encrypted locally before being synchronised — KidBox cannot read them.

In the password field tap Generate to get a random secure password. You can customise length, use of symbols, numbers and uppercase letters. The generated password is saved directly without having to type it.

Go to iPhone Settings → General → Passwords → Password Options and select KidBox. From that moment Safari and apps will automatically suggest the saved credentials with a tap, without opening KidBox.

KidBox automatically checks your passwords against public security breach databases (Have I Been Pwned and similar). Compromised passwords appear with a red warning — tap it to see which accounts are at risk and update the credentials immediately.

Passwords marked as "shared" are visible to all family members (always protected by Face ID on their device). Ideal for streaming accounts, home WiFi, shared family services.

Use the search bar at the top to find any credential in a second. You can also organise passwords into categories (Work, Home, Streaming, Banking) to find everything more easily.

Access Todo from the "More" menu and select the Shopping list. You'll find all items to buy added by family members, organised by category.

Tap + and write the product name. You can add a note (e.g. "specific brand") and the quantity. The item appears immediately in everyone's list.

Tap the circle next to each item while shopping — it gets crossed out and moved to the bottom of the list. If there are two of you at the supermarket, you can split the aisles and tick items simultaneously.

Once shopping is done, tap Clear completed to remove all ticked items and start fresh for next time.

In L'Assistente di Famiglia you can say "Add the ingredients for a lasagne for 6 people to the shopping list" or "Put what's missing for breakfast on the shopping list" — the AI adds everything automatically.

Access Notes from the "More" menu in the bottom bar. You'll find the list of all family notes, ordered by most recently modified.

Tap + at the top right, enter a title and start writing. You can format text with bold, italics, bullet lists and headings to better organise the content.

Notes are visible to all family members by default. If you want a private note, you can set it as personal at creation time.

In L'Assistente di Famiglia you can say "Create a note with instructions for Sofia's paediatrician" or "Summarise the note about the summer holiday" — the AI writes or reworks it for you.

Access the Home section from the navigation. If it's your first time, you'll find two buttons: Add item to register an appliance or system, and Add deadline or payment for bills and recurring subscriptions.

Enter the name (e.g. Boiler), category (Appliance, System…), brand, model and serial number. Enable Purchase date and Warranty expiry to receive a warning before the warranty runs out. You can also set the date of the next scheduled maintenance.

For bills and subscriptions choose the type (Bill, Subscription, Rent…), the category (Electricity, Gas, Internet…), the amount, the due day of the month and the provider. You can attach invoices directly — also visible in Documents → Home. KidBox alerts you before each deadline.

The main list shows items divided by category: Appliances, Systems, Deadlines & Payments. A red badge immediately highlights upcoming or overdue deadlines so nothing slips through.

Access the Garage section from the navigation. If you don't have any vehicles yet, tap Add vehicle to get started. The list shows all vehicles with their plate and a red badge if there are upcoming deadlines.

Enter the name, plate, make, model, year, fuel type, colour and chassis/VIN number. Then activate the Deadlines you want to monitor: Insurance, MOT, Road tax and Next service — KidBox will alert you before they arrive.

The profile shows all vehicle data, deadlines with dates and a red indicator for those coming up. Below you'll find the Service history and the Attachments section to archive insurance contracts, logbooks and receipts.

Tap + to add a new service: choose the type (Service, MOT, Repair…), enter date, mileage, cost and garage. You can attach the invoice directly from the app — it will also be visible in Documents → Garage.

Tap Add pet on the main screen. Enter name, species (dog, cat…), breed, date of birth, colour and microchip number. A complete profile helps the AI give you accurate information about the breed and age.

The list shows all family pets with name, breed and icon. Tap a pet to access its full profile with Treatments and Event history.

From the pet's profile tap + to choose between New treatment (medications with dosage and reminders) and New event (vaccines, visits, procedures). Each event can have attachments such as vet reports, also visible in the Documents section.

For each event choose the type (Vaccine, Visit, Procedure…), date, vet name, cost and the next due date for the booster. KidBox automatically adds the reminder to the family calendar.

Select the medication from a catalogue of common veterinary medicines (Frontline, Advantix, NexGard, Bravecto, Milbemax and others), then set dosage, treatment duration and daily frequency (1×, 2×, 3×). KidBox automatically calculates total doses and start and end dates.

Set administration times (morning, evening) and activate notifications so you don't miss any dose. The final summary shows start date, end date and total number of doses before you confirm.

Access Location from the "More" menu in the bottom bar. You'll find the map with pins for family members who have activated sharing, updated in real time.

Tap your name in the member list and select Share location. You can choose to share it always (even with the app in the background) or only when the app is open. Other members will see your pin on the map.

Each member who has activated sharing appears on the map with their avatar. Tap the pin to see their name, approximate address and how long they've been there. You can also switch to the list view to see everyone in order.

You can create custom zones (e.g. "School", "Grandparents' house", "Gym") and receive an automatic notification when a family member arrives at or leaves that zone — without having to check the map every time.

You can stop sharing your location at any time by going to Location → Your profile → Stop sharing. As soon as you deactivate it, your pin disappears from everyone else's map.

Tap the 👤 icon at the bottom right in the navigation bar. You'll find your photo, name and a summary of your active plan (Free, Pro or Max).

In the Family section you can see all members with their roles. From here you can invite new members via link or code, and remove anyone who is no longer part of the household.

Choose which notifications to receive and how often: AI reminders, chat messages, calendar events or health updates. You can customise them for each type of alert.

View your active plan and upgrade to Pro or Max directly from the app. Subscriptions are managed by the App Store — to cancel go to iPhone Settings → Your Name → Subscriptions → KidBox.

Scroll to the bottom of the profile and tap Delete account to remove all your data permanently. The operation is irreversible.